Need to make a change or add some extra info after you’ve already sent an email? That’s where an addendum email comes in! This guide will walk you through How To Write An Addendum Email effectively, ensuring your message is clear, professional, and gets the point across. This skill is super important, whether you’re correcting something in a job application, clarifying details in a school project, or even just amending plans with your friends.
Crafting the Perfect Addendum: Key Steps
Writing a good addendum email is all about being clear, concise, and respectful. Here’s how to do it right:
Firstly, always start with a clear subject line. Make sure the subject line of your addendum email clearly indicates what it is about, such as “Addendum to Application – [Your Name]” or "Addendum: Project Proposal Clarification." This immediately tells the recipient what the email is and why it’s important.
Secondly, make sure to properly introduce your addendum and reference the original email. Explain the purpose of your addendum right away. You should clearly state that this is an addendum and reference the original email’s subject or date. For example: "This email serves as an addendum to my email from [Date] regarding [Original Subject]." This helps the recipient quickly understand the context and relationship between the emails.
Finally, clearly state the changes. Be direct and precise in explaining what’s being added, removed, or corrected. You can use bullet points, numbered lists, or even a table to help make the changes easily understandable. For instance, you could use a numbered list:
- The meeting time has been changed to 2:00 PM.
- The location is now Conference Room B.
- Please bring a copy of the presentation.
Or a table:
| Original | Revised |
|---|---|
| Project Deadline: June 15th | Project Deadline: June 22nd |
Addendum Email: Correcting a Resume Submission
Subject: Addendum to Resume – [Your Name]
Dear [Hiring Manager Name],
Please accept this email as an addendum to the resume I submitted on [Date of Submission] for the [Job Title] position.
I realized after submitting my resume that I omitted a significant project from my experience section. Below are the details:
- Project Name: [Project Name]
- Role: [Your Role]
- Dates: [Start Date] – [End Date]
- Description: [Brief description of your role and the project’s outcomes. Be specific and quantifiable.]
I have updated my resume to include this information, and a revised version is attached to this email.
Thank you for your time and consideration. I apologize for any inconvenience.
Sincerely,
[Your Name]
Addendum Email: Clarifying a Meeting Agenda
Subject: Addendum to Meeting Agenda – [Meeting Topic]
Dear Team,
This email serves as an addendum to the meeting agenda I sent earlier today regarding [Meeting Topic], scheduled for [Date] at [Time].
I’d like to clarify the agenda to include an additional point of discussion:
- New Agenda Item: Review and approval of the Q3 budget.
- Time Allocation: We will dedicate 15 minutes to this topic.
Please come prepared to discuss this important matter.
Thank you,
[Your Name]
Addendum Email: Providing Updated Contact Information
Subject: Addendum: Updated Contact Information
Dear [Recipient Name],
This is an addendum to my previous email dated [Date of Original Email]. I’d like to provide updated contact information for future correspondence.
Please update my contact details to:
- New Email: [Your New Email Address]
- New Phone Number: [Your New Phone Number]
My previous email address and phone number are no longer active.
Thank you for updating your records.
Sincerely,
[Your Name]
Addendum Email: Correcting a Price Quote
Subject: Addendum: Correction to Price Quote – [Project Name/Product]
Dear [Client Name],
I am writing to clarify and amend the price quote I provided to you on [Date of Original Quote] for [Project Name/Product].
After a review, there was an error in the initial calculation. The corrected pricing is as follows:
| Item | Original Price | Corrected Price |
|---|---|---|
| [Item 1] | $[Original Price] | $[Corrected Price] |
| [Item 2] | $[Original Price] | $[Corrected Price] |
| Total | $[Original Total] | $[Corrected Total] |
I sincerely apologize for any confusion this may have caused.
Please let me know if you have any questions.
Sincerely,
[Your Name]
Addendum Email: Adding Attachments
Subject: Addendum: Additional Documents for [Project/Application]
Dear [Recipient Name],
This email serves as an addendum to my previous email regarding [Project/Application] sent on [Date of Original Email].
I have attached the following documents, which were inadvertently omitted from the original email:
- [Document Name 1]
- [Document Name 2]
Please let me know if you have any trouble accessing these files.
Thank you,
[Your Name]
Addendum Email: Changing a Deadline
Subject: Addendum: Project Deadline Extension – [Project Name]
Dear Team,
This email is an addendum to my previous email from [Date of Original Email] concerning the [Project Name].
I’m writing to inform you of a change to the project deadline. Due to [Reason for change – brief explanation], the new deadline is:
- Revised Deadline: [New Deadline Date]
I apologize for any inconvenience this may cause. Please let me know if you have any questions.
Thank you for your understanding.
Best regards,
[Your Name]
Writing an addendum email effectively is a key skill for good communication. By being clear, organized, and respectful, you can make sure your addendum is understood and well-received. Practice these examples, and you’ll be able to confidently create addendum emails that get the job done!