So, you’ve landed a job offer – congrats! But what if something isn’t quite right? Maybe the salary is a bit off, the start date needs adjusting, or the benefits package isn’t what you expected. That’s where a “Request For Revised Offer Letter Sample” comes into play. This guide will walk you through when and how to ask for a revised offer letter, ensuring you understand your rights and negotiate effectively.
Why Request a Revised Offer Letter?
Sometimes, the initial offer letter might have mistakes or not fully reflect what you and the employer agreed upon. It’s crucial to address these issues promptly and professionally. This request aims to have these things corrected officially.
Here are some common reasons why you might need to request a revision:
- Discrepancies in Salary: The offered salary is lower than what you discussed during the interview process.
- Incorrect Benefits: The health insurance, retirement plan, or other benefits are not accurately stated.
- Unclear Job Title or Responsibilities: The offer letter doesn’t accurately reflect your role or the tasks you’ll be performing.
- Incorrect Start Date: The proposed start date conflicts with your availability.
- Missing Details: Important information, like stock options or bonus structure, isn’t included.
It’s important to remember that requesting a revised offer letter isn’t a sign of weakness; it’s a sign of professionalism and attention to detail. It’s about ensuring you and the company are on the same page, legally speaking, before you commit to the role.
Consider these steps before sending a request:
- Carefully Review the Offer Letter: Check all details for accuracy.
- Identify Discrepancies: Make a list of what needs to be changed.
- Prepare Your Request: Draft a clear and concise email or letter.
- Be Professional: Maintain a polite and respectful tone.
Email Example: Salary Discrepancy
Subject: Request for Revision – Offer Letter – [Your Name] – [Job Title]
Dear [Hiring Manager Name],
Thank you so much for offering me the position of [Job Title] at [Company Name]. I am very excited about the opportunity and am eager to join the team.
I have carefully reviewed the offer letter. I noticed that the offered salary is listed as $[Amount]. During our interview process, we discussed a salary of $[Desired Amount]. Could we please clarify this point and update the offer letter to reflect the agreed-upon compensation?
I am very enthusiastic about this role and confident that my skills and experience will be a valuable asset to your company. Please let me know if you require any additional information from my end.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Example: Incorrect Benefits Information
Subject: Request for Revision – Offer Letter – [Your Name] – [Job Title] – Benefits
Dear [Hiring Manager Name],
Thank you again for the job offer for the [Job Title] position. I appreciate you taking the time to present the details.
I have a quick question about the benefits package outlined in the offer letter. The letter states [Benefit Description] for [Benefit Type]. However, during our discussions, it was my understanding that the [Benefit Type] plan included [Correct Benefit Information].
Could you please clarify this discrepancy and update the offer letter to reflect the accurate details of the benefits package? I want to ensure I understand the terms of the offer fully.
Thank you for your assistance. I look forward to your response.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Example: Adjusting the Start Date
Subject: Request for Revision – Offer Letter – [Your Name] – [Job Title] – Start Date
Dear [Hiring Manager Name],
Thank you for the offer to join [Company Name] as a [Job Title]! I’m very excited about this opportunity.
I have reviewed the offer letter, and I’d like to request a slight adjustment to the start date. The letter lists [Current Start Date] as the start date. Unfortunately, due to [Reason for Change – e.g., prior commitments, notice period], I wouldn’t be available to begin until [Proposed Start Date].
I am eager to start working with you and am ready to begin as soon as possible. Please let me know if this adjusted start date is feasible. I’m flexible and happy to discuss this further.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Example: Clarifying Job Responsibilities
Subject: Request for Revision – Offer Letter – [Your Name] – [Job Title] – Job Responsibilities
Dear [Hiring Manager Name],
Thank you again for offering me the role of [Job Title] at [Company Name]. I am truly excited about the prospect of joining your team.
I reviewed the job responsibilities outlined in the offer letter, and I wanted to clarify a few points to ensure we’re on the same page regarding my role and tasks. Specifically, I noticed that [Specific Responsibility Missing or Unclear]. During our discussions, we also mentioned [Specific Responsibility Mentioned in Interview].
Could you please clarify the details related to these responsibilities and update the offer letter to accurately reflect the scope of the role? This will help me prepare properly for the job.
Thank you for your time and attention. I look forward to your quick reply.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Example: Requesting for Bonus Structure
Subject: Request for Revision – Offer Letter – [Your Name] – [Job Title] – Bonus Structure
Dear [Hiring Manager Name],
Thank you very much for the job offer for the [Job Title] position at [Company Name]. I am truly thrilled about the opportunity and can’t wait to get started.
I wanted to ask a quick question about the bonus structure that was discussed during the interview process. Although we talked about [Bonus Structure Description during Interview], I didn’t see the specifics outlined in the offer letter.
Could you provide more detailed information regarding the bonus structure? This would include things like the eligibility criteria, the amount, and the payment schedule. I am very interested to understand all aspects of the offered compensation fully.
Thank you for your help with this. I look forward to hearing from you!
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Example: Correcting the Job Title
Subject: Request for Revision – Offer Letter – [Your Name] – [Job Title] – Job Title
Dear [Hiring Manager Name],
I am delighted to receive the job offer for the position at [Company Name]. Thank you for your confidence in me. I’m very excited to be joining your team.
I’ve carefully reviewed the offer letter and have a quick question. The job title listed in the letter is [Incorrect Job Title]. During our interview process, we discussed the title of [Correct Job Title].
Could you please make sure that this is changed in the offer letter, just to be sure? I look forward to making sure my records match the company’s.
Thanks again for offering me the chance to work for [Company Name]. I’m very excited and look forward to starting.
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
In each of these scenarios, clarity, professionalism, and a willingness to work with the company are key. Good luck!