Understanding and Utilizing a Sample Letter Of Transfer Of Patient Care

[Your Hospital Letterhead]
[Date]
[Recipient’s Name/Home Healthcare Agency]
[Recipient’s Address]

Subject: Transfer of Patient Care – [Patient Name], [DOB], [MRN]

Dear [Recipient Name/Agency],

This letter is to formally transfer the care of [Patient Name], DOB: [Patient’s Date of Birth], MRN: [Medical Record Number] to your agency, effective [Date of Transfer]. [Patient Name] was admitted to [Hospital Name] on [Date of Admission] with [briefly state reason for admission].

Medical Summary:

• Diagnosis: [Patient’s Primary Diagnosis]
• Treatment: [Briefly describe treatment received, e.g., medication, procedures]
• Current Status: [e.g., Stable, Improving, Requires Monitoring]

Medications:

• [Medication Name] – [Dosage] – [Route] – [Frequency]
• [Medication Name] – [Dosage] – [Route] – [Frequency]

Allergies: [List any known allergies.]

Instructions/Care Needs:

• Wound Care: [Describe any wound care requirements.]
• Diet: [Specify any dietary restrictions or needs.]
• Activity: [State any activity limitations or instructions.]
• Follow-up Appointments: [List any scheduled appointments.]

Please do not hesitate to contact us if you require further information or clarification.

Sincerely,
[Physician’s Name/Nurse’s Name]
[Title]
[Contact Information]

[Your Clinic Letterhead]
[Date]
[Specialist’s Name]
[Specialist’s Practice Address]

Subject: Referral for [Patient Name], [DOB]

Dear Dr. [Specialist’s Last Name],

I am writing to refer [Patient Name], DOB: [Patient’s Date of Birth], for evaluation and management of [patient’s condition]. [Patient Name] has been experiencing [briefly describe symptoms] for [duration].

Medical History:

• Significant Medical History: [List any relevant medical history]
• Medications: [List current medications]
• Allergies: [List allergies]

Relevant Investigations:

• [Test Name] – [Results]
• [Test Name] – [Results]

I have discussed the need for this referral with the patient, and they are in agreement. Please find attached [relevant medical records, test results, etc.].

I would appreciate it if you could assess [Patient Name] and advise on further management.

Thank you for your time and consideration. Please feel free to contact me if you require any further information.

Sincerely,
[Your Name/GP’s Name]
[Title]
[Contact Information]

[Hospital Letterhead]
[Date]
[Receiving Unit/Physician’s Name]
[Unit/Department Address]

Subject: Transfer of Patient – [Patient Name], [DOB], [MRN]

Dear [Receiving Unit/Physician Name],

This letter is to inform you of the transfer of [Patient Name], DOB: [Patient’s Date of Birth], MRN: [Medical Record Number] from the Emergency Department to your care, effective immediately. [Patient Name] presented to the ED with [briefly state reason for ED visit].

Clinical Presentation:

• Chief Complaint: [Patient’s main complaint]
• Vitals: [Briefly state vital signs]
• Examination Findings: [Key findings from physical exam]

Interventions in the ED:

• [Procedure/Medication] – [Dosage/Details]
• [Procedure/Medication] – [Dosage/Details]

Current Medications: [List current medications.]

Allergies: [List allergies.]

Plan of Care: [Briefly describe the plan of care.]

All relevant medical records, including imaging and lab results, will be forwarded electronically. Please do not hesitate to contact us with any questions.

Sincerely,
[ED Physician’s Name/Nurse’s Name]
[Title]
[Contact Information]

Subject: Patient Transfer – [Patient Name], [DOB], [MRN]

Dear [SNF Contact Name],

This email is to notify you of the planned transfer of [Patient Name], DOB: [Patient’s Date of Birth], MRN: [Medical Record Number] to [SNF Name] on [Date of Transfer]. [Patient Name] is being transferred for [reason for transfer, e.g., rehabilitation, ongoing care].

Brief Medical History:

[Summarize the patient’s relevant medical history, diagnoses, and past surgeries.]

Current Status:

[Describe the patient’s current condition, including any limitations, needs, or progress.]

Medications: [List current medications, dosages, and administration times.]

Special Instructions: [Provide any special instructions regarding care, such as dietary restrictions, wound care needs, or therapy schedules.]

All necessary medical records, including the patient’s chart, will be sent to your facility electronically via [Method of Transfer].

Please confirm receipt of this email and the planned transfer.

Sincerely,
[Physician’s Name/Nurse’s Name]
[Title]
[Contact Information]

[Your Clinic Letterhead]
[Date]
[Receiving Physician’s Name/Clinic Name]
[Receiving Physician’s Clinic Address]

Subject: Transfer of Care – [Patient Name], [DOB], [MRN]

Dear Dr. [Receiving Physician’s Last Name],

This letter is to formally transfer the care of our patient, [Patient Name], DOB: [Patient’s Date of Birth], MRN: [Medical Record Number], to your practice. [Patient Name] is relocating to [City, State] and has chosen your practice for continued care.

Medical Summary:

• Primary Diagnosis: [Patient’s primary diagnosis]
• Past Medical History: [Summarize significant medical history]
• Current Medications: [List current medications and dosages]

Ongoing Treatment and Management:

[Describe ongoing treatment, therapies, and any specific needs.]

We have provided [Patient Name] with copies of their medical records, and a complete copy of their file will be forwarded to you via [Method of Transfer].

We wish [Patient Name] the best of health and well-being. Please do not hesitate to contact our office if you require any further information.

Sincerely,
[Your Name/Physician’s Name]
[Title]
[Contact Information]

[Your Clinic Letterhead]
[Date]
[Pediatrician’s Name]
[Pediatrician’s Clinic Address]

Subject: Transfer of Care – [Patient Name], [DOB], [MRN]

Dear Dr. [Pediatrician’s Last Name],

This letter is to transfer the care of [Patient Name], DOB: [Patient’s Date of Birth], MRN: [Medical Record Number], to your practice. [Patient Name] is [Reason for Transfer/Change].

Significant Medical History:

• Vaccination Status: [Summarize vaccination status]
• Allergies: [List known allergies]
• Past Illnesses/Hospitalizations: [Brief summary]

Current Status:

[Describe the patient’s current health status and any ongoing concerns.]

Medications: [List all current medications, including dosage and frequency.]

A full medical history, including immunization records and growth charts, is included with this letter. Please don’t hesitate to reach out if you have any questions.

Sincerely,
[Physician’s Name/Nurse’s Name]
[Title]
[Contact Information]

[Clinic Letterhead]
[Date]
[Behavioral Health Provider Name]
[Provider’s Address]

Subject: Transfer of Care – [Patient Name], [DOB], [MRN]

Dear [Provider Name],

This letter is to formally transfer the care of [Patient Name], DOB: [Patient’s Date of Birth], MRN: [Medical Record Number], to your practice, effective [Date]. [Patient Name] has been receiving behavioral health services for [Reason, e.g., depression, anxiety, etc.].

Diagnosis: [List the patient’s mental health diagnosis(es).]

Treatment History:

• Therapy: [Type and duration of therapy]
• Medications: [List current medications, dosage, and frequency.]
• Support Systems: [List any support systems, e.g., family, support groups.]

Current Status: [Describe the patient’s current mental health status and progress.]

We have provided [Patient Name] with their medical records, and a copy of the full record will be sent to you [Via method].

Please feel free to contact us if you have any questions.

Sincerely,
[Therapist’s Name/Psychiatrist’s Name]
[Title]
[Contact Information]