Sending Revised Quotation Email Sample: A Guide for Clear Communication

When you need to update a price or other information on a quote, knowing how to properly communicate that change is super important. This guide will walk you through the process of Sending Revised Quotation Email Sample, ensuring you keep your clients informed and maintain a professional image.

Why Sending Revised Quotations is Essential

Sending a revised quotation might be necessary for several reasons, like changes in material costs, labor rates, or even the scope of the project. It’s all about transparency and making sure your clients have the most accurate information. Failing to send a revised quote can lead to misunderstandings, disputes, and damage to your relationship with the client.

Here’s why it’s so important:

• Accuracy: Keeping your clients informed about the correct pricing prevents future issues.
• Professionalism: It shows that you care about providing clear and accurate information.
• Building Trust: Demonstrates honesty and a commitment to doing things right.

In short, sending a revised quotation is a chance to reinforce your commitment to doing business the right way.

Consider this scenario. You initially quoted a client $5,000 for a project. After closer inspection, you realize the cost of a specific material has gone up. Instead of eating the cost, you need to let the client know. A revised quote is your solution. It also protects your business from potential losses or having to cut corners.

Here’s a quick table illustrating common reasons for revisions:

    <p>Dear [Client Name],</p>

    <p>Thank you again for considering [Your Company Name] for your project, [Project Name].</p>

    <p>Upon a more detailed assessment, we've identified a slight adjustment is needed for the cost of materials specified in the original quotation (Quote #[Quote Number]). Due to recent market fluctuations, the price of [Specific Material] has increased.</p>

    <p>Please find attached the revised quotation, which reflects these changes. The total project cost is now [New Total Price].</p>

    <p>We understand that price changes can be inconvenient, and we appreciate your understanding. The quality of the work will remain at the same high standard, and we are committed to completing this project to your full satisfaction.</p>

    <p>If you have any questions, please don’t hesitate to reach out.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Company Name]</p>
    <p>[Contact Information]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>Following our discussion on [Date] regarding the [Project Name] project, we've updated the quotation to reflect the changes you requested.</p>

    <p>The revised scope includes [List of Changes]. As a result, the updated quotation reflects the addition/removal of [Services] and the new total is [New Total Price]. Please see the attached document for details.</p>

    <p>We’re excited to be working with you and are confident that the changes will enhance the final product.</p>

    <p>Please review the quotation and let us know if you have any questions. We're available to discuss this further at your convenience.</p>

    <p>Thank you,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Company Name]</p>
    <p>[Contact Information]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>I am writing to you regarding quotation [Quote Number] for the [Project Name] project.</p>

    <p>Upon a final review, we have identified an error in the original calculations. We sincerely apologize for any inconvenience this may cause.</p>

    <p>Please find attached a revised quotation with the corrected pricing. The total price is now [Corrected Price], and we have updated [Specific areas, if applicable, where corrections were made].</p>

    <p>We value your business and strive for accuracy in all our dealings. Please do not hesitate to contact us if you have any questions regarding these changes.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Company Name]</p>
    <p>[Contact Information]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>This email is to inform you of changes to the original quote for the [Project Name] project. We've updated the pricing, and importantly, the delivery timeline.</p>

    <p>The revised quote includes the updated price of [Revised Price]. Also, due to [Brief Explanation of Reason for Timeline Adjustment, e.g., increased demand for certain components], the project timeline has shifted. The new estimated completion date is [New Completion Date].</p>

    <p>We understand the importance of timelines and have factored in buffer time. We have also attached a detailed project plan showing all the milestones.</p>

    <p>We remain committed to delivering the best possible result.</p>

    <p>Best regards,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Company Name]</p>
    <p>[Contact Information]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>Following the recent email with the revised quotation, we'd like to confirm your acceptance of the new terms for [Project Name].</p>

    <p>The attached quotation reflects all recent changes. The project will proceed with a total price of [New Total Price].</p>

    <p>Please review the updated document and let us know if everything is clear. Could you kindly acknowledge your acceptance of the revised quotation, either via a reply to this email or by signing and returning the attached document?</p>

    <p>Thank you for your prompt attention to this, as we want to proceed with this project as soon as possible.</p>

    <p>We are here to support you. Please reach out with any questions.</p>

    <p>Sincerely,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Company Name]</p>
    <p>[Contact Information]</p>
</div>

    <p>Dear [Client Name],</p>

    <p>Great news! We're excited to announce a limited-time promotion on our services. We've updated the quotation for [Project Name] to include a special discount.</p>

    <p>The revised quotation, attached, reflects a [Percentage]% discount on [Specific Services/Products]. The new total cost for the project is now [Discounted Price].</p>

    <p>This offer is available for a limited time, so we encourage you to take advantage of this opportunity. The promotional price will be honored if you accept the revised quotation by [Date].</p>

    <p>We greatly appreciate your business and value your continued trust.</p>

    <p>Best regards,</p>
    <p>[Your Name]</p>
    <p>[Your Title]</p>
    <p>[Your Company Name]</p>
    <p>[Contact Information]</p>
</div>