Are you about to finish User Acceptance Testing (UAT) and need to send out a completion email? A well-crafted Uat Completion Email Sample is crucial for officially communicating the test results and next steps to everyone involved. This guide will walk you through the important components of these emails, providing helpful examples to get you started.
Why a UAT Completion Email Matters
A UAT completion email isn’t just a formality; it’s a critical step in the software development lifecycle. It formally signals the end of testing by end-users. It also helps to ensure a smooth transition.
- It communicates the overall results of testing.
- It provides clear instructions on what happens next.
- It documents that the user has signed off on the product or feature.
This email serves as an official record and helps prevent misunderstandings. This email helps to manage expectations and ensure all stakeholders are informed.
Here’s a simple table summarizing the key aspects:
| Aspect | Importance |
|---|---|
| Results | Summarizes the outcomes of testing (pass/fail). |
| Next Steps | Outlines the actions required after UAT completion. |
| Sign-Off | Confirms user acceptance or indicates necessary revisions. |
Email to Project Manager: Informing Completion
Subject: UAT Completion Notification – [Project Name] – [Version Number]
Dear [Project Manager Name],
This email confirms the successful completion of User Acceptance Testing (UAT) for [Project Name], version [Version Number].
Testing was conducted between [Start Date] and [End Date]. We’re pleased to report that all required test cases have been executed, and the system has met the acceptance criteria.
Key highlights include:
- Number of test cases executed: [Number]
- Number of test cases passed: [Number]
- Number of test cases failed: [Number] (Details attached)
We’ve attached a comprehensive UAT report detailing all test results, including any identified defects. We are now recommending we move the project to the next step.
Please let me know what the next step will be.
Sincerely,
[Your Name]
[Your Title]
Email to Testers: Acknowledging Their Work
Subject: UAT Completion and Thank You – [Project Name]
Hi Team,
I’m writing to inform you that UAT for [Project Name] has successfully concluded. Thank you for your hard work and dedication throughout this testing phase!
Your thoroughness and attention to detail were critical to ensuring the quality of the product. We appreciate your contributions in identifying [mention a specific achievement, e.g., “the critical bug” or “significant usability issues”].
A detailed report has been provided. We are now recommending we move the project to the next step.
Thank you once again for your valuable contributions.
Best regards,
[Your Name]
[Your Title]
Email to Stakeholders: Summarizing Results
Subject: UAT Results Summary – [Project Name]
Dear Stakeholders,
This email provides a summary of the User Acceptance Testing (UAT) for [Project Name]. Testing is now complete.
Overall, the UAT was considered successful, with [percentage]% of the test cases passing. [Briefly mention any key findings or outstanding issues]. The system has met the acceptance criteria.
We are now recommending the next step. We will keep you informed on our project status.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Title]
Email with Attachments: Including the UAT Report
Subject: UAT Completion Report – [Project Name]
Dear Team,
Please find attached the final UAT report for [Project Name].
The report includes detailed results of all test cases, including any defects found during testing. Please review the report.
We would like to proceed to the next step.
Best regards,
[Your Name]
[Your Title]
Email for Rejection of the System: What to Do if UAT Fails
Subject: UAT Results and Rejection Notification – [Project Name]
Dear [Recipient Name],
This email confirms the completion of User Acceptance Testing (UAT) for [Project Name].
Unfortunately, the UAT did not meet the acceptance criteria. [Explain the reason for rejection, e.g., “Significant defects were identified,” or “Critical functionality is not working”]. We would like to address the issues.
We need to [State the required actions, e.g., “Re-work the identified defects,” or “Schedule another UAT cycle”]. Please advise on how you would like to proceed.
Sincerely,
[Your Name]
[Your Title]
Email for Escalation: Involving Higher Management
Subject: UAT Completion and Escalation – [Project Name] – [Urgency]
Dear [Recipient Name],
This email is to inform you that UAT for [Project Name] is complete. [Briefly summarize the results, mentioning any critical issues or deviations from the expected outcomes].
[Explain the impact of the issues or the reason for escalation, e.g., “These issues may affect the project’s launch date” or “This requires immediate attention”].
We are seeking your guidance on [State what you need from the higher management, e.g., “How to address the issues,” or “Decisions on the next steps”].
Sincerely,
[Your Name]
[Your Title]
In conclusion, a well-written UAT completion email is key to effective project management. By following these examples and customizing them to fit your needs, you can ensure clear communication, smooth transitions, and successful project outcomes. Remember to tailor your email to the specific audience and the situation, providing the appropriate level of detail and tone. Good luck!