When you’re firing off emails, you probably pay attention to the subject line, the content, and who you’re sending it to. But what about that little sign-off at the end? “Regards” is a super common closing, and you might be wondering, “What Does Regards Mean At The End Of An Email?” Well, this essay is all about untangling the meaning and when it’s best to use it. Let’s dive in!
The Meaning Behind “Regards”
“Regards” is a polite and general way to end an email or letter. It’s a short form of “best regards” or “kind regards,” and it simply means you’re sending friendly greetings or good wishes. It’s like saying “hello” or “goodbye,” but in a more formal and professional way. Think of it as a slightly more formal version of “Sincerely” or “Best.”
It’s a safe bet for a lot of situations because it doesn’t commit you to a specific level of closeness. It’s neutral, showing respect without getting overly familiar. The important thing is to use it appropriately. Using the right closing, like “Regards,” can set the tone of your email and make a good impression on the receiver.
Here’s a quick breakdown of why it’s useful:
- It’s versatile: Works in most professional settings.
- It’s polite: Shows respect for the recipient.
- It’s neutral: Avoids being too casual or overly friendly.
You can also use “Kind regards” if you wish. Here’s how it looks:
- “Regards,”
- “Kind regards,”
Email to a Potential Employer After an Interview
Subject: Following Up – [Your Name] – [Job Title]
Dear Mr./Ms. [Interviewer’s Last Name],
Thank you again for taking the time to speak with me yesterday about the [Job Title] position. I enjoyed learning more about the role and [Company Name], and I am very enthusiastic about the opportunity.
As we discussed, I am particularly skilled in [mention a key skill]. I am confident that my skills and experience align well with the requirements of the position.
I have attached my resume for your convenience. Please let me know if you require any additional information.
Thank you once again for your time and consideration.
Regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email to a Colleague Requesting Information
Subject: Information Request – Project [Project Name]
Hi [Colleague’s Name],
I hope you’re having a good week.
I’m working on the [Project Name] project and could use some clarification on [specific question]. Could you possibly provide me with the details on [specific details needed]? If you have any documentation, please feel free to share it.
Please let me know if there is any time I can help with something. I appreciate it.
Thanks,
Regards,
[Your Name]
Email to a Client Following a Meeting
Subject: Following Up – [Meeting Topic]
Dear [Client’s Name],
It was a pleasure speaking with you today regarding [Meeting Topic]. I found our discussion about [specific topic discussed] particularly insightful.
As we discussed, I will be following up with [action items]. Please find attached the document with the key points from our discussion.
If you have any further questions, please do not hesitate to reach out. I’m here to help.
Thank you again for your time.
Regards,
[Your Name]
[Your Title]
[Your Company]
Email to a Professor or Teacher
Subject: Question about [Course Name] – [Your Name]
Dear Professor [Professor’s Last Name],
I hope this email finds you well.
I am a student in your [Course Name] class. I was hoping you could clarify [Specific question about the course material]. I have been reading the notes and also watching the video but still did not understand this part.
Thank you for your time and assistance.
Regards,
[Your Name]
[Your Student ID Number]
Formal Letter Example: Cover Letter for a Job Application
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name (if known), or “Hiring Manager”]
[Company Name]
[Company Address]
Dear [Mr./Ms./Mx. Last Name or Hiring Manager],
I am writing to express my keen interest in the [Job Title] position at [Company Name], as advertised on [Platform where you saw the job posting]. I have been following [Company Name]’s work in [Industry/Specific area] for some time and am deeply impressed by [Mention something specific that impressed you].
In my previous role at [Previous Company], I was responsible for [Briefly describe relevant responsibilities and accomplishments]. I possess a strong background in [Mention key skills] and am confident that I can make a significant contribution to your team.
I am eager to learn more about this opportunity and discuss how my skills and experience align with your needs. Thank you for your time and consideration.
Regards,
[Your Name]
Email to a Vendor or Supplier
Subject: Order Confirmation – [Order Number]
Dear [Vendor/Supplier Contact Person],
I hope this email finds you well.
This email is to confirm that we have received your order. The order number is [Order Number].
Please let us know if there is anything we need to do on our side. We expect the delivery will be on [Date].
Thank you for your cooperation.
Regards,
[Your Name]
[Your Title]
[Your Company]
So, there you have it! “Regards” is a great way to close out an email in a professional and respectful way. It’s a safe choice for most professional situations. By understanding its meaning and seeing it in action, you can confidently use “Regards” in your emails and leave a positive impression!